Unlocking periodical and efficient Webflow backups

An agile workflow helping organizations secure backups for Webflow's data in an efficient manner

Set a backups frequency, then data from Webflow collections will be periodically saved in the form of Google Sheet documents into a secure location

Google Sheets is a powerful tool for massively maintaining large and complex content databases, and it can be synchronized with Webflow to save countless hours of manually backing up data. It can help with processes such as download collections data and save them in spreadsheets automatically, or maybe periodically save and report the backlog and data of inventory levels for a store. Concerning its level of complexity, this automation implementation difficulty is 0 to 3 out of 5.Depending on the complexity of the backups workflow, what triggers updates, and what additional required workflows to be added after the backups are saved, the integration can be less or more complex. At the most basic, though, low technical skills are required to get it running. Now, the most important: about the time your organization can save. Each site is unique and so its content and frequency for updates. However, let's just consider an average of 25 minutes to manually download the backlog and data of a fairly simple Webflow site with a few collections, then manually upload it to Spreadsheets and organize it in the cloud, and sending a copy to a couple of departments. Say the process is done once a day every day for an eCommerce managing critical data. Then we would be talking about 12 hours a month, for a total of 150 hours a year. That is a lot of time and money that will be saved!
Solid automations

The benefits of getting specialized automation services and consultancy

What technology stack is involved? Maybe use Parabola? What about Zapier or Integromat? When are these scenarios valid? What is the time that will be saved? What are the platform's limitations? Getting started with us meaning not having to worry about these and many inquries, and rest assured about the technical side of integrations is solid.
Carlos Briceno
Project Manager

Head of Automation Services

Focus on what's important

Automate the rest
What if your business could self-evolve to keep up with disruption? We can help
Quo Agency has been a tremendous help to us this year as they helped to launch our new online retail site! They were very helpful and responsive throughout the whole process by giving great suggestions and tutorials on how to navigate the website building process. Any sort of problems or challenges that occurred were taken very seriously and were given a great sense of urgency.
Ellie Holmes
MVP at Outdoor Pregame

The key questions, answered

What this integration is all about?

The Webflow data backups to Google Sheets integration is an agile workflow helping organizations secure backups for webflow's data in an efficient manner. The process is as follows: Set a backups frequency, then data from Webflow collections will be periodically saved in the form of Google Sheet documents into a secure location. Google Sheets is a powerful tool for massively maintaining large and complex content databases, and it can be synchronized with Webflow to save countless hours of manually backing up data.

How difficult is this integration to implement?

0 to 3 out of 5.The most difficult with this integration relates to multi-reference and multi images fields if needed to perform actions with the data after the basic backup workflow is saved.

When should I consider building it myself versus hiring a specialist?

This Webflow data backups to Google Sheets workflow is a simple to complex to develop automation that requires some technical skills for integration depending on how complex the eCommerce CMS setup is at Webflow and how automated the syncing process is to be. For instance, having references for multiple CMS collections at Webflow can certainly demand more skills for achieving an integration that will have more steps of automation after the backups are saved. With this automation there are scenarios for which digging deeper into this Google Sheets integration can pay its benefits: spreadsheets allows us to develop very custom functionality with functions that can make things much easier for editors and save them further time beyond the Webflow-Sheets data push. Here is an example: A Webflow collection item can be linked within another CMS collection using the multiple reference field, and the relationship desired can be bilateral: updates in either Webflow or spreadsheets will be pushed to the other platform. Managing these linkings in between collections can be tricky and requires high technical proficiency. And in the same vein, backing up the data and changes backlog will be more difficult as well. Depending on the complexity of the backups workflow, what triggers updates, and what additional required workflows to be added after the backups are saved, the integration can be less or more complex. At the most basic, though, low technical skills are required to get it running. Say that you need an email notification to be triggered by this form submission process. However, you realize too late, after implementation, that "Email by Zapier" has a limit of only ten emails per hour. Ideally, your team should not lose any momentum to reaching back to a prospect because a platform technical limitation wasn't previously considered. The integrations your business relies on should be solid and built taking limitations into account. Working this kind of automation with Parabola or similar might end up being more expensive than its equivalent in a server with a custom API, given the number of calls that are to be issued, and the limitations that "updating with a trigger" implies. This will, of course, depend on the editor's workflow and many other factors unique to your organization.

How much time can this automation save for my organization?

Each site is unique and so its content and frequency for updates. However, let's just consider an average of 25 minutes to manually download the backlog and data of a fairly simple Webflow site with a few collections, then manually upload it to Spreadsheets and organize it in the cloud, and sending a copy to a couple of departments. Say the process is done once a day every day for an eCommerce managing critical data. Then we would be talking about 12 hours a month, for a total of 150 hours a year. That is a lot of time and money that will be saved! Here is another piece of information: The workflow can be further extended if additional functionality is needed. Say, for instance, notifying and submitting additional copies for additional peers, or saving a secondary backup at another location. Also, we might want to notify certain departments if any error occurred during the process. Thus, the return of investment for automating this workflow would go beyond just saving hours. It also means cutting possible human errors, getting additional backups, and notifying everyone responsible with extreme efficiency when compared to manual work.

About Quo

Quo Agency, Inc. provides bright global customers with unparalleled quality solutions software development. We are passionate, enthusiastic to learn, and moved by solid ethics and moral integrity. Learn more about the values we stand for.

Approach

No single do it all solution, nor married with any specific tech platform. We aren't evangelizing Zapier, or Microsoft Flow, or Bitrix, or RESTful API developments above all. Rather, we focus on suggesting what fits better to a specific set of requirements and constraints.

Expertice

We combine industry expertise across eCommerce, supply chain, HHRR, sales, and accounting to deliver innovative solutions that translate into measurable benefits.
LinkedIn
Google Reviews
Quo Agency
Look for a new angle