Unlocking mass Webflow inventory management

An agile workflow helping inventory managers and content editors updating Webflow eCommerce items from Google Sheets

Update at a Spreadsheet inventory database, then synchronize changes to Webflow eCommerce collections and vise versa

Google Sheets is a powerful tool for massively maintaining large and complex inventory databases, and it can be synchronized with Webflow's eCommerce to save countless hours of manual entry work. It can help with processes such as updating prices for many products in a row, or maybe changing inventory levels for entire categories of products. Concerning its level of complexity, this automation implementation difficulty is 4 to 5 out of 5.Depending on the complexity of the Webflow eCommerce configuration, how large the inventory is, and what your required workflow for editions is, you could find a certain path more convenient to achieve this integration. Overall, though, it is a fact that this automation workflow can be complex enough for our technical assistance to be required. Now, the most important: about the time your organization can save. Each store is unique and so its inventory levels and frequency for updates. However, let's just consider an average of 18 minutes to manually load a fairly simple product into Webflow eCommerce, for an inventory level of just 300 products, and say the products are updated once a month after the initial loading. Then we would be talking about 90 hours a month, for a total of 1170 hours a year including the initial load. That is a lot of time and money that will be saved!
Solid automations

The benefits of getting specialized automation services and consultancy

What technology stack is involved? Maybe use Parabola? What about custom coding an application that calls the API of both Webflow and Sheets? When are these scenarios valid? What is the time that will be saved? What are the platform's limitations? Getting started with us meaning not having to worry about these and many inquries, and rest assured about the technical side of integrations is solid.
Carlos Briceno
Project Manager

Head of Automation Services

Focus on what's important

Automate the rest
What if your business could self-evolve to keep up with disruption? We can help
Quo Agency has been a tremendous help to us this year as they helped to launch our new online retail site! They were very helpful and responsive throughout the whole process by giving great suggestions and tutorials on how to navigate the website building process. Any sort of problems or challenges that occurred were taken very seriously and were given a great sense of urgency.
Ellie Holmes
MVP at Primal Vantage

The key questions, answered

What this integration is all about?

The Google Sheets to Webflow eCommerce integration is an agile workflow helping inventory managers and content editors updating webflow ecommerce items from google sheets. The process is as follows: Update at a Spreadsheet inventory database, then synchronize changes to Webflow eCommerce collections and vise versa. Google Sheets is a powerful tool for massively maintaining large and complex inventory databases, and it can be synchronized with Webflow's eCommerce to save countless hours of manual entry work.

How difficult is this integration to implement?

4 to 5 out of 5.Perhaps the most tricky part of this integration is guaranteeing linkings between Webflow collections and eCommerce collections are synchronized properly in both directions, at the same time that editors at the Google Sheet have an efficient workflow to manage that content.

When should I consider building it myself versus hiring a specialist?

This Google Sheets to Webflow eCommerce workflow is a complex to develop automation that requires some technical skills for integration. Depending on how complex the eCommerce CMS setup is at Webflow, the integration would be more or less difficult: for instance, having references for multiple CMS collections at Webflow can certainly demand more skills for achieving a usable integration. With this automation there are scenarios for which digging deeper into Google Sheets integrations can pay its benefits: Sheets allows us to develop very custom functionality with scripts that can make things much easier for editors and save them further time beyond the Webflow-Sheets synchronization. Here is an example: A Webflow eCommerce product can be linked within another CMS collection. Managing these linkings in between collections can be tricky and requires high technical proficiency. Depending on the complexity of the Webflow eCommerce configuration, how large the inventory is, and what your required workflow for editions is, you could find a certain path more convenient to achieve this integration. Overall, though, it is a fact that this automation workflow can be complex enough for our technical assistance to be required. Say that you need an email notification to be triggered by this form submission process. However, you realize too late, after implementation, that "Email by Zapier" has a limit of only ten emails per hour. Ideally, your team should not lose any momentum to reaching back to a prospect because a platform technical limitation wasn't previously considered. The integrations your business relies on should be solid and built taking limitations into account. Working this kind of automation with Zapier or similar might end up being more expensive than its equivalent in a server, given the number of API calls that are to be issued. This will, of course, depend on the editor's workflow and many other factors unique to your organization.

How much time can this automation save for my organization?

Each store is unique and so its inventory levels and frequency for updates. However, let's just consider an average of 18 minutes to manually load a fairly simple product into Webflow eCommerce, for an inventory level of just 300 products, and say the products are updated once a month after the initial loading. Then we would be talking about 90 hours a month, for a total of 1170 hours a year including the initial load. That is a lot of time and money that will be saved! Here is another piece of information: Google Sheets can allow parallel automation for the editor's approval. They can be synchronized with other Sheets or systems for production management. And they can even be synchronized with image databases so that the product pictures are updated automatically when updated by the photography team. Thus, the return of investment for automating this workflow would go beyond just saving hours. Your team would certainly communicate better, react faster, and work more agile.

About Quo

Quo Agency, Inc. provides bright global customers with unparalleled quality solutions software development. We are passionate, enthusiastic to learn, and moved by solid ethics and moral integrity. Learn more about the values we stand for.

Approach

No single do it all solution, nor married with any specific tech platform. We aren't evangelizing Zapier, or Microsoft Flow, or Bitrix, or RESTful API developments above all. Rather, we focus on suggesting what fits better to a specific set of requirements and constraints.

Expertice

We combine industry expertise across eCommerce, supply chain, HHRR, sales, and accounting to deliver innovative solutions that translate into measurable benefits.
LinkedIn
Google Reviews
Quo Agency
Look for a new angle